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Convention Services

We're here to help.

Please feel free to contact the Convention Sales Department and we will provide suggestions.

PROPOSALS

Your CVB sales representative can prepare a bid for your group complete with hotel room rates, facilities, amenities and other pertinent information. Each bid is customized to meet your specific needs.

PRESENTATION

Your CVB sales representative is available to make a bid proposal presentation to your membership, board or site selection committee.

SITE VISIT

Gain a first-hand look at what Springfield has to offer you and your attendees. We would be pleased to plan a customized tour of the city and provide complimentary accommodations to pre-qualified planners.

SHUTTLE SERVICE

With notification during the bid process and a minimum block of 400 rooms during peak night, shuttle service can be arranged between the headquarter hotel and overflow properties.

CENTRALIZED HOUSING 

A Web-based reservation service is available for groups with a minimum block of 400 rooms during peak night. This service includes reservation forms, acknowledgement forms and reservation reports.

REGISTRATION ASSISTANCE

With a minimum block of 200 rooms on peak night, the CVB will be happy to provide you with personnel to assist with meeting registration.

PLANNING ASSISTANCE & CONTACT LIASON

Planning assistance is provided to help make your meeting a complete success. This service includes assistance with outside services such as spouse activities, pre or post-conference tours, memorial service, color guard, entertainment, photographers and caterers, just to name a few.

OFFICIAL CITY WELCOME

Please let us know if you would like a City or CVB representative to provide a welcome address during your event.

ATTENDEE NAME TAGS

Name tags can be provided for each attendee. We can print name tags at 20 cents a line or provide name tags for you to print at no charge.  

MARKETING AND PUBLIC RELATIONS ASSISTANCE:

News Release

Our communications staff can assist you with writing and distributing a news release to help promote your upcoming event to local and/or appropriate trade media.

Media Contacts

A media database of area and local media contacts is available for your use.

Online Event Calendar

Any events open to the public can be placed on the CVB Web site online calendar of events at no extra charge.

Video

A promotional video of Springfield is available in DVD or Web link options.

Advance Promotional Materials

At your request, the CVB will provide a complete visitor information packet including the Official Springfield Area Visitors Guide and Adventure Savings Passport to each of your attendees in advance of your event to promote attendance or to help them make pre and post-event plans.

Broadcast E-mail 

Let us help boost attendance at your event by sending a broadcast email to your prospective attendees. The e-promotion can contain links to your organization's home page, registration information as well as the official Springfield Web site.

Photography

With prior approval, the CVB's extensive photo gallery featuring all there is to do and see throughout Springfield and the area is available for use in event publications or your organization's Web site to promote Springfield as your host city.

On-Site Promotional Materials

Once your attendees are in Springfield, you may wish to provide an information packet with area attraction brochures, Official Springfield Area Visitors Guide, Adventure Savings Passport and your registration information. By request, the pre-stuffed packets can be made available for your members upon registration.

Hospitality Table or Information Booth

During registration or other high-traffic times, an information booth can be staffed to provide details about your event.